Purchase orders

Used to record stock coming in from a supplier.

Creating a purchase order

1. Go to Inventory → Purchase orders, click Create purchase order.
2. Choose the Supplier and the Receiving branch.
3. In the Items section, click Add item for each product you're ordering, and enter the Qty ordered and Unit cost.
4. Save — the order starts as Draft and can be freely edited (only Draft orders can be edited).

Receiving stock

When the goods physically arrive:

1. Open the purchase order and click Receive.
2. For each item, enter the Receive now quantity — you can receive everything at once, or receive in multiple partial deliveries.
3. Confirm receipt. Stock at the receiving branch increases by exactly the quantity received, logged in stock history under Purchase.

The order's status advances automatically: Draft → Ordered → Partially received (if not everything has arrived yet) → Received (once the full ordered quantity has arrived).

Cancelling a purchase order

Click Cancel — only orders that haven't received any stock yet (Draft or Ordered) can be cancelled; an order that's partially or fully received cannot be cancelled.